A new year migration allows you to keep your student data up to date going into the new school year. During this process you can identify new student accounts, update student information and delete any students that need their accounts removed. Information that you might like to update includes: student year level, student class and student teacher.
If a student is moving into a class that will not be using LiteracyPlanet or is leaving the school it is important to remove them from your migration spreadsheet.
In order to avoid losing student data it is important that students are only listed on your file once.
Utilising Existing Data
If your school already has some students on LiteracyPlanet that will be continuing for the new year we can provide to you a spreadsheet that comes prepopulated with your current data. From there you can simply modify that spreadsheet and send it through to email@example.com as an attachment. Please contact our friendly support team to provide this data: firstname.lastname@example.org
If your situation means that starting with a blank spreadsheet is easier you can click here to download our template.
It is important that you fill in all required fields for each student. The only optional field is the 'teacher title' field. You can add as many classes to the one file as you want and there should be no blank rows between classes.
To fully understand the process it is good to know what 3 things happen when a migration spreadsheet is processed. The three steps to a migration are as follows:
- Students added to the file that were not already present will have their accounts created
- Students that have their information modified will have their accounts updated
- Students that are removed from the file will have their accounts deleted
This is what a migration spreadsheet looks like. You can click on the image to download a blank template.
Note: The example shows four students and two classes, however you can add as many classes and students to a spreadsheet as you like.